AI recruitment coordinator
Luxxstack sets up an AI recruitment coordinator as a managed AI teammate. It chases right to work, references and DBS documents, tracks expiry dates and helps with bookings and timesheets. It works alongside your recruiters and compliance team, and a person makes the decisions.
Updated October 2026
Day to day
What the AI recruitment coordinator does
Chases compliance documents
Right to work, references, qualifications and ID are requested and chased until the file is complete.
Tracks expiry dates
Documents that are about to run out are flagged early, with a request ready to send.
Checks files are complete
Each candidate file is checked against your list, and gaps are flagged before a placement.
Helps with bookings
Requests are matched to people who are available and cleared, ready for a recruiter to confirm.
Chases timesheets
Missing timesheets are chased and queries are raised before payroll.
Keeps the record
What was requested, received and approved is logged, so the file stands up to a check.
You stay in control
What stays with a person
It's a teammate working alongside your people. Your business stays responsible, and the AI prepares while you approve.
- Decisions about candidates. Recruiters review any shortlist or rejection.
- Judging suitability and building relationships with candidates and clients.
- Signing off compliance checks.
- Anything that needs a conversation.
Connected to what you use
Tools it connects to
We agree the list on the onboarding call and set up the connections for you.
Who uses it
Pricing
What it costs
The AI recruitment coordinator is set up as a managed AI Teammate: from £295 a month plus a one-off setup from £495. Plans grow with the number of people and jobs it covers.
| Plan | Monthly | Setup | Best for |
|---|---|---|---|
| Starter | £295 | from £495 | One person, a handful of jobs, one or two tools connected. |
| Core | £495 | from £495 | The core of your admin, with more tools connected. |
| Growth | £895 | from £495 | Several workflows, more tools and faster changes. |
| Team | from £1,500 | from £495 | Several people or teams working with it. |
Swipe sideways to see the full table.
Excludes VAT. Prices in GBP. USD and EUR available. Prices last reviewed October 2026.
Questions people ask
What does an AI recruitment coordinator do?
It chases compliance documents, tracks expiry dates, checks candidate files are complete and helps with bookings and timesheets. Recruiters make the decisions.
Does it decide who gets the job?
No. People make decisions about candidates. The coordinator handles the paperwork and the chasing.
Does it cover right to work and DBS checks?
It chases the documents and tracks the dates. The checks themselves are signed off by a person who is responsible for them.
Is there a project like this?
We are building a full AI integration for a UK recruitment agency, covering compliance, bookings, timesheets, client portals and a candidate app. It is in build.
How much does it cost?
A managed AI Teammate starts from £295 a month plus a one-off setup from £495, and the recruitment coordinator role is set up as part of it. Prices exclude VAT. See the pricing guide for every plan. A full recruitment integration is a larger programme.