AI for accountants using Xero
Luxxstack is building AI bookkeeping for accountants using Xero, with a practising UK accountant. It works alongside Xero's own AI features: clients' receipts and invoices are read and checked, clean ones are posted, missing evidence is chased and anything unclear waits in a review queue. It's in build, and the accountant stays in control.
Updated October 2026
AI integration programmes
Want the whole practice covered?
Some practices will want more than one teammate: AI for bookkeeping, for client chasing and for admin, working together with you approving what matters. That's our custom AI systems work. You can also start with a single AI Teammate.
Your plate, lighter
What it takes off your plate
Documents come in the easy way
Clients send receipts and invoices by WhatsApp, email or upload, whichever suits them.
Every document checked
It reads each one and checks it's legible, complete, consistent and not a duplicate.
Clean ones posted to Xero
Anything it's unsure about goes to a review queue for you instead.
Missing paperwork chased
It compares bank transactions in Xero with the paperwork it has, then chases clients with friendly reminders that step up over time.
VAT checked
VAT numbers are checked, reverse-charge VAT is flagged and the reasoning for each decision is kept.
An easier month-end
The evidence is there before you need it, so you're not hunting for it on the last day.
Alongside Xero
How we work with Xero's own AI
Xero has AI features of its own, including an assistant called JAX, and they work inside Xero. We don't try to replace them. Our build sits around Xero: it takes documents in from clients on WhatsApp, email or upload, checks them, chases what's missing and only then posts to Xero. The decisions stay with the accountant.
| Step | Where it happens | Who decides |
|---|---|---|
| Receipts and invoices arrive | WhatsApp, email or upload, read by our AI | Logged on arrival |
| Checks for legibility, completeness and duplicates | Our AI, before anything reaches the books | The accountant sets the rules |
| Clean documents posted | Xero | Only documents that pass every check |
| Unclear documents | A review queue, with the reasoning attached | The accountant |
| Missing evidence chased | Friendly client reminders that step up over time | The accountant sets the tone and timing |
| VAT and reverse-charge flags | Our AI flags, with reasoning kept | The accountant |
Swipe sideways to see the full table.
Updated October 2026
Making Tax Digital
MTD for Income Tax means evidence is needed all year
Making Tax Digital for Income Tax is being phased in, starting in April 2026 for the highest incomes and widening over the following years. It asks for digital records and quarterly updates, so receipts and invoices can't wait until the year-end scramble.
That's where evidence chasing earns its keep. If the paperwork arrives and gets checked as the year goes on, each quarterly update has what it needs. Check current HMRC guidance for the dates that apply to each of your clients.
- Evidence chasing: reminders go out when a bank transaction has no paperwork.
- The review queue: anything unclear waits for you, with the reasoning attached.
- A record: every decision is logged, so you can show your working.
Updated October 2026
It prepares. You approve.
A day with an AI teammate
The groundwork's done before you start. You see what it prepared and decide what goes out.
- WhatsApp receipts read and checkedOvernight photos and invoices are read and checked.
- Clean ones posted to XeroOnly documents that passed every check.
- Three unclear ones queuedAnything uncertain waits in the review queue.
- Missing receipts chasedClients with unmatched bank transactions get a friendly reminder.
- Waiting for your reviewThe queue, with the reasoning for each item.
Ask it anything
Straight answers about your own business
These examples are illustrative.
Questions people ask
Does it work with Xero?
Yes. It's built around Xero, and it posts to it directly.
Will it post things without us checking?
Only documents that pass every check. Anything it's unsure about waits in a review queue, and you choose how much runs automatically.
Can our clients use WhatsApp?
Yes. Clients can send receipts and invoices by WhatsApp, email or upload, whichever is easiest for them.
Is it finished?
Not yet. We're building it with a practising accountant, so talk to us about early access.
Where is our clients' data kept?
On a private server set up only for your business. It isn't shared with other clients.
Learn more about our services, the AI Teammate, see the pricing guide or browse all industries.